Privacy Policy

Privacy Policy

Last Updated: April 15, 2025

1. Introduction

TaskLeaf (“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our application and services (“Service”). Please read this Privacy Policy carefully. By using the Service, you consent to the data practices described in this policy.

2. Information We Collect

2.1 Personal Information

We may collect personal information that you voluntarily provide when creating an account or using our Service, including:

  • Email address
  • Name
  • Account login credentials
  • Profile information
  • User-generated content (tasks, boards, and other content you create within the Service)

2.2 Usage Data

We may automatically collect information about how you access and use our Service, including:

  • Device information (operating system, browser type, device type)
  • IP address
  • Pages visited and features used
  • Time and date of access
  • Referring website
  • Other diagnostic data

2.3 Cookies and Tracking Technologies

We use cookies and similar tracking technologies to track activity on our Service and to store certain information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent.

2.4 Desktop Application Data

As a desktop application, TaskLeaf may access certain system information necessary for operation, including:

  • Operating system version and architecture
  • Available memory and disk space
  • Display resolution and settings
  • File system information for storing local application data
  • Network connection status

This information is used solely for application functionality and is not transmitted to our servers unless explicitly mentioned elsewhere in this policy.

3. How We Use Your Information

We use the information we collect for various purposes, including to:

  • Provide, maintain, and improve our Service
  • Create and manage your account
  • Facilitate task management and productivity features
  • Sync your data across multiple devices (when enabled)
  • Send you notifications and updates related to your account
  • Respond to your inquiries and provide support
  • Monitor usage patterns and perform data analysis to enhance our Service
  • Protect against unauthorized access and maintain data security
  • Comply with legal obligations

4. Data Storage and Security

4.1 Data Storage

Your account information and user content are stored in secure cloud databases that employ industry-standard encryption and security measures. All data is encrypted both at rest and in transit using strong encryption protocols.

4.2 Local Storage

TaskLeaf, as a desktop application, stores certain data locally on your device, including:

  • Application settings and preferences
  • Authentication tokens (securely stored)
  • Cached data for offline access
  • Local database content before synchronization

This local data is stored in designated application directories with appropriate access restrictions based on your operating system’s security model.

4.3 Direct Database Communication

Our application establishes secure direct connections to our cloud databases for synchronizing your data. These connections:

  • Use industry-standard TLS/SSL encryption
  • Employ secure authentication methods
  • Are established only when necessary to sync data
  • Can be controlled through application settings

4.4 Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized or unlawful processing, accidental loss, destruction, or damage. These measures include:

  • Encryption of personal data
  • Regular security assessments
  • Access controls and authentication requirements
  • Regular backups
  • Ongoing security monitoring

While we strive to use commercially acceptable means to protect your personal data, no method of transmission over the Internet or method of electronic storage is 100% secure. We cannot guarantee absolute security.

5. Data Retention

We will retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, including to satisfy any legal, accounting, or reporting requirements.

If you delete your account, we will delete your personal information within 30 days. However, we may retain certain information as required by law or for legitimate business purposes, such as to resolve disputes or enforce our agreements.

5.1 Local Data Deletion

When you uninstall the application, some local data may remain on your device. To completely remove all application data:

  • For Windows: Delete the application data folder located in your user profile
  • For macOS: Delete the application data folder in ~/Library/Application Support/
  • For Linux: Delete the application data folder in ~/.config/

6. Sharing Your Information

We do not sell your personal information to third parties. We may disclose your information in the following circumstances:

6.1 Service Providers

We may employ third-party companies and individuals to facilitate our Service (“Service Providers”), to provide the Service on our behalf, to perform Service-related services, or to assist us in analyzing how our Service is used. These third parties have access to your Personal Data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.

6.2 Cloud Database Providers

We utilize secure cloud database providers to store and process your data. These providers:

  • Maintain their own security and compliance certifications
  • Process data according to our instructions
  • Implement appropriate security measures
  • Are bound by contractual obligations to protect your data

We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court or a government agency).

6.4 Business Transfers

If we are involved in a merger, acquisition, or asset sale, your Personal Data may be transferred. We will provide notice before your Personal Data is transferred and becomes subject to a different Privacy Policy.

7. Your Data Rights

Depending on your location, you may have certain rights regarding your personal information, including:

  • Right to access the personal data we hold about you
  • Right to request correction of inaccurate data
  • Right to request deletion of your data
  • Right to restrict or object to processing
  • Right to data portability
  • Right to withdraw consent

To exercise these rights, please contact us using the information provided in the “Contact Us” section below.

8. Offline Use and Data Synchronization

TaskLeaf is designed to work both online and offline. When using the application offline:

  • New data is stored locally on your device
  • Changes are synchronized with our cloud servers once you reconnect
  • Certain features requiring internet connectivity may be limited

You can manually control when synchronization occurs through application settings if you prefer to manage data transfers explicitly.

9. Children’s Privacy

Our Service is not directed to children under the age of 13. We do not knowingly collect personal information from children. If you are a parent or guardian and you are aware that your child has provided us with personal information, please contact us.

10. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the “Last Updated” date. You are advised to review this Privacy Policy periodically for any changes.

11. International Data Transfers

Your information may be transferred to and processed in countries other than the country in which you reside. These countries may have data protection laws that are different from those in your country. We have taken appropriate safeguards to ensure that your personal data remains protected in accordance with this Privacy Policy.

12. Application Updates

TaskLeaf may periodically check for and download updates to improve security, fix bugs, or add features. These updates:

  • Are downloaded over encrypted connections
  • May include privacy or security improvements
  • Can be configured or disabled in application settings

13. Third-Party Integrations

If you choose to connect TaskLeaf with third-party services, additional data may be exchanged between our application and those services. We will only access information you explicitly authorize, and our use of such information will remain consistent with this Privacy Policy.

14. Contact Us

If you have any questions about this Privacy Policy, please contact us at: